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anchorModule 02 · Ship Agency

Run the entire port call, from estimate to settlement

Track every vessel visit, build proforma and final disbursement accounts, and price it all against your port tariffs and charge items — one connected workflow from arrival to invoice.

See it in action
directions_boatPort CallsaddNew
Total
55
Draft
46
In Progress
9
Completed
0
CodeVesselPortStatus
PC-00062MV MeridianRotterdamIn Progress
PC-00061MV MeridianAalbekeNew
PC-00060MV AnatoliaAalborgNew

One workflow, arrival to invoice

Every port call flows through the same connected stages — no re-keying, full audit trail, numbers that always reconcile.

directions_boat
01

Port Call

Log the vessel visit, dates, purpose and cargo.

request_quote
02

PDA — Proforma

Estimate disbursement charges up front.

fact_check
03

FDA — Final

Record actuals and compare against the estimate.

receipt_long
04

Invoice

Raise payable & receivable invoices, track payment.

directions_boatPort Calls

Track every vessel visit in one register

A live list of every port call — vessel, port, voyage, ETA/ETD, purpose and status. Filter, save custom views, pick your columns and export in a click.

check_circleStatus at a glance — draft, in progress and completed counts on top.
check_circleSaved views & columns — build the layout each desk needs.
check_circleSearch & export — find any call instantly, export to Excel.
searchSearch…
filter_listFilterdownloadExport
CodeVesselPortETAPurposeStatus
PC-00062MV MeridianRotterdam—LoadingIn Progress
PC-00061MV MeridianAalbeke—LoadingNew
PC-00060MV AnatoliaAalborg—LoadingNew
PC-00059MV CorsairAalst—LoadingNew
Edit PDA
PC-00062 · MV Meridian @ Rotterdam
Pending
Disbursement charges
Charge itemUnitQtyAmount
Berth Hire2,0001$2,000
Pilotage501$50
Towage441$44
Grand Total Estimated$2,094.00
request_quotePDA · Proforma

Estimate the call before the ship arrives

Build a proforma disbursement account per port call. Add charge items — berth hire, pilotage, agency fees — pull unit prices from your tariffs, and let Mazu roll up the grand total estimate.

check_circleMultiple port calls — several calls and charge blocks on one PDA.
check_circleTariff-priced — charge items and rates pull straight from port tariffs.
check_circleWorkflow & approvals — route each PDA through review before it's sent.
fact_checkFDA · Final

Settle actuals, see the variance, invoice

The final disbursement account lines actuals up against the PDA estimate so every variance is visible. Handle multi-currency with exchange rates, then raise payable and receivable invoices right from the record.

check_circleActual vs PDA — per-line and total variance, calculated automatically.
check_circleMulti-currency — per-charge currency with exchange rate to base.
check_circleInvoices & payment — payable / receivable with paid & partial status.
FDA-00015Pending
ChargeActualPDA Est.Var.
Berth Hire$2,000$2,000$0
Pilotage$50$50$0
Totals$2,050$2,050$0
receipt_long
INV-P-2605-0014
25/05/2026 · $2,752.80
PARTIALLY PAID
paymentsPort Tariffs
NamePortCur.Status
Istanbul port 2025AalbekeUSDActive
Rotterdam Port TariffRotterdamUSDActive
Mersin port 2026AartrijkeCNYActive
Antalya tariffAntalyaUSDActive
paymentsPricing engine

Port tariffs & charge items price it all

Keep a pricing template per port, with validity dates and currency. Reusable charge items feed straight into every PDA and FDA — so estimates and finals stay consistent and auditable.

check_circlePort-specific templates — one tariff per port, per currency.
check_circleValidity windows — valid-from / valid-to keeps rates current.
check_circleReusable charge items — define once, use on every disbursement.
picture_as_pdfDocuments

Client-ready PDFs in your own brand

Generate a polished PDF of any PDA, FDA or invoice — carrying your company logo, colours and details — then download it, email it or share a link with your principal in one click.

check_circleYour logo & colours — every document looks like it came from you.
check_circleOne-click PDF — export a clean, print-ready file straight from the record.
check_circleEmail or share a link — send it to the principal without leaving Mazu.
check_circleConsistent templates — the same branded layout for PDA, FDA & invoices.
anchor
Aurora Marine Services
Ship Agency Services
PROFORMA DA
PDA-00030
Vessel
MV Meridian
Port
Rotterdam
Date
25/05/26
Berth Hire$2,000.00
Pilotage$50.00
Agency fee$44.00
Total Estimate$2,094.00
Aurora Marine Services · Piraeus · agency@auroramarine.com
ExportPDFXLSDOClinkShare
account_treeWorkflow

Every disbursement moves through approval

PDAs and FDAs flow through the same review states — nothing reaches the principal until the right person signs off, and every step is logged.

edit_document
Draft
Created
send
Submitted
Sent for review
hourglass_top
Pending Approval
Current step
verified
Approved
Signed off
outgoing_mail
Sent
To principal
gavel
Approval required · PDA-00030
MV Meridian @ Rotterdam · $2,094.00
Pending
AM
Agency Manager
Approver · disbursement sign-off
arrow_forward
checkApprove
closeReject

Built for the way agencies actually work

Every record carries its own trail, controls and documents.

account_tree

Workflow & approvals

Route PDAs and FDAs through review states before sending.

currency_exchange

Multi-currency

Per-charge currency and exchange rate, converted to base.

attach_file

Attachments

Keep vouchers, SOFs and receipts on the disbursement record.

history

Activity & history

Full audit trail of every change on every account.

Close out every port call with confidence

See how Mazu takes a vessel from arrival to a fully reconciled, invoiced disbursement account.

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